Keyboard shortcuts for use while creating a presentation in PowerPoint 2013
Keyboard shortcuts for use while creating a presentation in
PowerPoint 2013
Keyboard shortcuts for using the Help window
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To do this
|
Press
|
|
Open the Help
window.
|
F1
|
|
Close the Help
window.
|
Alt+F4
|
|
Switch between
the Help window and the active program.
|
Alt+Tab
|
|
Go back to
PowerPoint Help and How-to table of contents.
|
Alt+Home
|
|
Select the next
item in the Help window.
|
Tab
|
|
Select the
previous item in the Help window.
|
Shift+Tab
|
|
Perform the
action for the selected item.
|
Enter
|
|
Select the next
hidden text or hyperlink, including Show All or Hide All at the top of a Help
topic.
|
Tab
|
|
Select the
previous hidden text or hyperlink.
|
Shift+Tab
|
|
Perform the
action for the selected Show All, Hide All, hidden text, or hyperlink.
|
Enter
|
|
Move back to the
previous Help topic (Back button).
|
Alt+Left Arrow
or Backspace
|
|
Move forward to
the next Help topic (Forward button).
|
Alt+Right Arrow
|
|
Scroll small
amounts up or down, respectively, within the currently displayed Help topic.
|
Up Arrow, Down
Arrow
|
|
Scroll larger
amounts up or down, respectively, within the currently displayed Help topic.
|
Page Up, Page
Down
|
|
Display a menu
of commands for the Help window. This requires that the Help window have the
active focus (click in the Help window).
|
Shift+F10
|
|
Stop the last
action (Stop button).
|
Esc
|
|
Print the
current Help topic.
Note If the cursor is not in the current Help topic, press F6 and then
press Ctrl+P.
|
Ctrl+P
|
Microsoft Office basics
Display and use windows
|
To do this
|
Press
|
|
Switch to the
next window.
|
Alt+Tab +Tab
|
|
Switch to the
previous window.
|
Alt+Shift+Tab +
Tab
|
|
Close the active
window.
|
Ctrl+W or
Ctrl+F4
|
|
Broadcast the
open presentation to a remote audience using the PowerPoint web application.
|
Ctrl+F5
|
|
Move to the next
task pane from
another pane in the program window (clockwise direction). You may need to
press F6 more than once.
Note If pressing F6 does not display the task pane that you want, press
Alt to put the focus on the ribbon, and then press Ctrl+Tab to move to the
task pane.
|
F6
|
|
Move to a pane
from another pane in the program window (counterclockwise direction).
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Shift+F6
|
|
When more than
one PowerPoint window is open, switch to the next PowerPoint window.
|
Ctrl+F6
|
|
Switch to the
previous PowerPoint window.
|
Ctrl+Shift+F6
|
|
Copy a picture
of the screen to the Clipboard.
|
Print Screen
|
|
Copy a picture
of the selected window to the Clipboard.
|
Alt+Print Screen
|
Change or resize the
font
Note The
cursor needs to be inside a text box to use these shortcuts.
|
To do this
|
Press
|
|
Change the font.
|
Ctrl+Shift+F
|
|
Change the font
size.
|
Ctrl+Shift+P
|
|
Increase the
font size of the selected text.
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Ctrl+Shift+>
|
|
Decrease the
font size of the selected text.
|
Ctrl+Shift+<
|
Move around in text or
cells
|
To do this
|
Press
|
|
Move one
character to the left.
|
Left Arrow
|
|
Move one
character to the right.
|
Right Arrow
|
|
Move one line
up.
|
Up Arrow
|
|
Move one line
down.
|
Down Arrow
|
|
Move one word to
the left.
|
Ctrl+Left Arrow
|
|
Move one word to
the right.
|
Ctrl+Right Arrow
|
|
Move to the end
of a line.
|
End
|
|
Move to the
beginning of a line.
|
Home
|
|
Move up one
paragraph.
|
Ctrl+Up Arrow
|
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Move down one
paragraph.
|
Ctrl+Down Arrow
|
|
Move to the end
of a text box.
|
Ctrl+End
|
|
Move to the beginning
of a text box.
|
Ctrl+Home
|
|
In PowerPoint,
move to the next title or body text placeholder. If it is the last
placeholder on a slide, this will insert a new slide with the same slide
layout as the original slide.
|
Ctrl+Enter
|
|
Repeat the last
Find action.
|
Shift+F4
|
Find and replace
|
To do this
|
Press
|
|
Open the Find
dialog box.
|
Ctrl+F
|
|
Open the Replace
dialog box.
|
Ctrl+H
|
|
Repeat the last
Find action.
|
Shift+F4
|
Move around in and work
in tables
|
To do this
|
Press
|
|
Move to the next
cell.
|
Tab
|
|
Move to the
preceding cell.
|
Shift+Tab
|
|
Move to the next
row.
|
Down Arrow
|
|
Move to the
preceding row.
|
Up Arrow
|
|
Insert a tab in
a cell.
|
Ctrl+Tab
|
|
Start a new
paragraph.
|
Enter
|
|
Add a new row at
the bottom of the table.
|
Tab in the
bottom right table cell.
|
Access and use task
panes
|
To do this
|
Press
|
|
Move to a task
pane from another pane in the program window. (You may need to press F6 more
than once.)
|
F6
|
|
When a task pane
is active, select the next or previous option in the task pane, respectively.
|
Tab, Shift+Tab
|
|
Display the full
set of commands on the task pane menu.
|
Ctrl+Down Arrow
|
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Move among
choices on a selected submenu; move among certain options in a group of
options in a dialog box.
|
Down Arrow or Up
Arrow
|
|
Open the
selected menu, or perform the action assigned to the selected button.
|
Spacebar or
Enter
|
|
Open a shortcut
menu; open a drop-down menu for the selected gallery item.
|
Shift+F10
|
|
When a menu or
submenu is visible, select the first or last command, respectively, on the
menu or submenu.
|
Home, End
|
|
Scroll up or
down in the selected gallery list, respectively.
|
Page Up, Page
Down
|
|
Move to the top
or bottom of the selected gallery list, respectively.
|
Home, End
|
|
Close a task
pane.
|
Ctrl+Spacebar, C
|
|
Open the
Clipboard.
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Alt+H, F, O
|
Resize a task pane
1.
In the task pane, press Ctrl+Spacebar to display a menu of additional commands.
2.
Use the Down Arrow key to select the Size command, and then press Enter.
3.
Use the arrow keys to resize the task pane. Use Ctrl+ the arrow keys to resize
one pixel at a time.
Note When
you finish resizing, press Esc.
Use dialog boxes
|
To do this
|
Press
|
|
Move to the next
option or option group.
|
Tab
|
|
Move to the
previous option or option group.
|
Shift+Tab
|
|
Switch to the
next tab in a dialog box. (A tab must already be selected in an open dialog
box)
|
Down Arrow
|
|
Switch to the
previous tab in a dialog box. (A tab must already be selected in an open
dialog box)
|
Up Arrow
|
|
Open a selected
drop-down list.
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Down Arrow,
Alt+Down Arrow
|
|
Open the list if
it is closed and move to an option in the list.
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First letter of
an option in a drop-down list
|
|
Move between
options in an open drop-down list, or between options in a group of options.
|
Up Arrow, Down
Arrow
|
|
Perform the
action assigned to the selected button; select or clear the selected check
box.
|
Spacebar
|
|
Select an
option; select or clear a check box.
|
The letter
underlined in an option
|
|
Perform the
action assigned to a default button in a dialog box.
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Enter
|
|
Close a selected
drop-down list; cancel a command and close a dialog box.
|
Esc
|
Use edit boxes within
dialog boxes
An edit box is a blank box in which you
type or paste an entry, such as your user name or the path of a folder.
|
To do this
|
Press
|
|
Move to the beginning
of the entry.
|
Home
|
|
Move to the end
of the entry.
|
End
|
|
Move one
character to the left or right, respectively.
|
Left Arrow,
Right Arrow
|
|
Move one word to
the left.
|
Ctrl+Left Arrow
|
|
Move one word to
the right.
|
Ctrl+Right Arrow
|
|
Select or cancel
selection one character to the left.
|
Shift+Left Arrow
|
|
Select or cancel
selection one character to the right.
|
Shift+Right
Arrow
|
|
Select or cancel
selection one word to the left.
|
Ctrl+Shift+Left
Arrow
|
|
Select or cancel
selection one word to the right.
|
Ctrl+Shift+Right
Arrow
|
|
Select from the
cursor to the beginning of the entry.
|
Shift+Home
|
|
Select from the
cursor to the end of the entry.
|
Shift+End
|
Use the Open and Save As
dialog boxes
You can go back to using Ctrl+S and Ctrl+O
to see the dialog boxes, by clicking File > Options > Save,
and then checking the Don’t show the Backstage when opening or saving files
box. You only have to set this option in one Office program for it to work in
all Office programs.
|
To do this
|
Press
|
|
View the Open
dialog box
|
Ctrl+F12
|
|
View the Save As
dialog box
|
F12
|
|
Open the
selected folder or file.
|
Enter
|
|
Open the folder
one level above the selected folder.
|
Backspace
|
|
Delete the
selected folder or file.
|
Delete
|
|
Display a
shortcut menu for a selected item, such as a folder or file.
|
Shift+F10
|
|
Move forward
through options.
|
Tab
|
|
Move back
through options.
|
Shift+Tab
|
|
Open the Look in
list.
|
F4 or Alt+I
|
|
Refresh the file
list.
|
F5
|
Use Open and Save As in the
Backstage
You can go back to using the dialog boxes
by clicking File > Options > Save, and then checking
the Don’t show the Backstage when opening or saving files box. You only
have to set this option in one Office program for it to work in all Office programs.
|
To do this
|
Press
|
|
View Open in the
Backstage.
|
Ctrl+O
|
|
View Save As in
the Backstage.
|
Ctrl+S
|
|
Continue saving
an Office file (after giving the file a name and location).
|
Ctrl+S
|
|
View Save As in
the Backstage (after giving the file a name and location).
|
Alt+F+S
|
|
Return to your
Office file.
|
Esc
|
Navigating the ribbon
Access any command with
a few keystrokes
1.
Press Alt. The KeyTips are displayed over each feature that is available in the
current view.
2.
Press the letter shown in the KeyTip over the feature that you want to use.
3.
Depending on which letter you press, you may be shown additional KeyTips. For
example, if the Home tab is active and you press N, the Insert
tab is displayed, along with the KeyTips for the groups on that tab.
4.
Continue pressing letters until you press the letter of the command or control
that you want to use. In some cases, you must first press the letter of the
group that contains the command. For example, if the Home tab is active,
press Alt+H, F, S will take you to the Size list box in the Font
group.
Note To
cancel the action that you are taking and hide the KeyTips, press Alt.
Change the keyboard
focus without using the mouse
Another way to use the keyboard to work
with the ribbon is to move the focus among the tabs and commands until you find
the feature that you want to use. The following table lists some ways to move
the keyboard focus without using the mouse.
|
To do this
|
Press
|
|
Select the
active tab of the ribbon and activate the access keys.
|
Alt or F10. Press
either of these keys again to move back to the document and cancel the access
keys.
|
|
Move left or
right to another tab of the ribbon, respectively.
|
F10 to select
the active tab, and then Left Arrow, Right Arrow
|
|
Hide or show the
ribbon.
|
Ctrl+F1
|
|
Display the
shortcut menu for the selected command.
|
Shift+F10
|
|
Move the focus
to select each of the following areas of the window:
Active tab of
the ribbon
Any open task
panes
Your document
|
F6
|
|
Move the focus
to each command on the ribbon, forward or backward respectively.
|
Tab, Shift+Tab
|
|
Move down, up,
left, or right among the items on the ribbon, respectively.
|
Down Arrow, Up
Arrow, Left Arrow, Right Arrow
|
|
Activate the
selected command or control on the ribbon.
|
Space bar or
Enter
|
|
Open the
selected menu or gallery on the ribbon.
|
Space bar or
Enter
|
|
Activate a
command or control on the ribbon so you can modify a value.
|
Enter
|
|
Finish modifying
a value in a control on the ribbon, and move the focus back to the document.
|
Enter
|
|
Get help on the
selected command or control on the ribbon. (If no Help topic is associated
with the selected command, a general Help topic about the program is shown
instead.)
|
F1
|
Common tasks in PowerPoint
Move between panes
|
To do this
|
Press
|
|
Move clockwise
among panes in Normal view.
|
F6
|
|
Move
counterclockwise among panes in Normal view.
|
Shift+F6
|
|
Switch between
Slides and Outline tabs in the Outline and Slides pane in Normal view.
|
Ctrl+Shift+Tab
|
Work in an outline
|
To do this
|
Press
|
|
Promote a
paragraph.
|
Alt+Shift+Left Arrow
|
|
Demote a
paragraph.
|
Alt+Shift+Right
Arrow
|
|
Move selected
paragraphs up.
|
Alt+Shift+Up
Arrow
|
|
Move selected
paragraphs down.
|
Alt+Shift+Down
Arrow
|
|
Show heading
level 1.
|
Alt+Shift+1
|
|
Expand text
below a heading.
|
Alt+Shift+Plus
Sign
|
|
Collapse text
below a heading.
|
Alt+Shift+Minus
Sign
|
Work with shapes,
pictures, boxes, objects, and WordArt
Insert a shape
1.
Press and release Alt, then N, then S, then H to select Shapes.
2.
Use the arrow keys to move through the categories of shapes, and select the shape
that you want.
3.
Press Ctrl+Enter to insert the shape that you selected.
Insert a text box
1. Press and release Alt, then N, and then
X.
2. Press Ctrl+Enter to insert the text box.
Insert an object
1. Press and release Alt, then N, then J to
select Object.
2. Use the arrow keys to move through the
objects.
3. Press Ctrl+Enter to insert the object
that you want.
Insert WordArt
1.
Press and release Alt, then N, then W to select WordArt.
2.
Use the arrow keys to select the WordArt style that you want, and then press
Enter.
3.
Type the text that you want.
Select a shape
Note If your
cursor is within text, press Esc.
·
To select a single shape, press
the Tab key to cycle forward (or Shift+Tab to cycle backward) through the
objects until sizing handles appear on the object that you want to select.
·
To select multiple items, use
the selection pane.
Group or ungroup shapes,
pictures, and WordArt objects
·
To group shapes, pictures, or
WordArt objects, select
the items that you want to group, and then press Ctrl+G.
·
To ungroup a group, select
the group, and then press Ctrl+Shift+G.
Show or hide a grid or
guides
|
To do this
|
Press
|
|
Show or hide the
grid.
|
Shift+F9
|
|
Show or hide
guides.
|
Alt+F9
|
Copy the attributes of a
shape
1. Select the shape with the attributes
that you want to copy.
Note If you select a shape with text, you copy the look and style of the
text in addition to the attributes of the shape.
2. Press Ctrl+Shift+C to copy the object
attributes.
3. Press the Tab key or Shift+Tab to select
the object that you want to copy the attributes to.
4. Press Ctrl+Shift+V.
Select
text and objects
|
To do this
|
Press
|
|
Select one
character to the right.
|
Shift+Right
Arrow
|
|
Select one
character to the left.
|
Shift+Left Arrow
|
|
Select to the
end of a word.
|
Ctrl+Shift+Right
Arrow
|
|
Select to the
beginning of a word.
|
Ctrl+Shift+Left
Arrow
|
|
Select one line
up (with the cursor at the beginning of a line).
|
Shift+Up Arrow
|
|
Select one line
down (with the cursor at the beginning of a line).
|
Shift+Down Arrow
|
|
Select an object
(when the text inside the object is selected).
|
Esc
|
|
Select another
object (when one object is selected).
|
Tab or Shift+Tab
until the object you want is selected
|
|
Select text
within an object (with an object selected).
|
Enter
|
|
Select all
objects.
|
Ctrl+A (on the
Slides tab)
|
|
Select all
slides.
|
Ctrl+A (in Slide
Sorter view)
|
|
Select all text.
|
Ctrl+A (on the
Outline tab)
|
Delete and copy text and
objects
|
To do this
|
Press
|
|
Delete one
character to the left.
|
Backspace
|
|
Delete one word
to the left.
|
Ctrl+Backspace
|
|
Delete one
character to the right.
|
Delete
|
|
Delete one word
to the right.
Note The cursor must be
between words to do this.
|
Ctrl+Delete
|
|
Cut selected
object or text.
|
Ctrl+X
|
|
Copy selected
object or text.
|
Ctrl+C
|
|
Paste cut or
copied object or text.
|
Ctrl+V
|
|
Undo the last
action.
|
Ctrl+Z
|
|
Redo the last
action.
|
Ctrl+Y
|
|
Copy formatting
only.
|
Ctrl+Shift+C
|
|
Paste formatting
only.
|
Ctrl+Shift+V
|
|
Open Paste
Special dialog box.
|
Ctrl+Alt+V
|
Move around in text
|
To do this
|
Press
|
|
Move one
character to the left.
|
Left Arrow
|
|
Move one
character to the right.
|
Right Arrow
|
|
Move one line
up.
|
Up Arrow
|
|
Move one line down.
|
Down Arrow
|
|
Move one word to
the left.
|
Ctrl+Left Arrow
|
|
Move one word to
the right.
|
Ctrl+Right Arrow
|
|
Move to the end
of a line.
|
End
|
|
Move to the
beginning of a line.
|
Home
|
|
Move up one
paragraph.
|
Ctrl+Up Arrow
|
|
Move down one
paragraph.
|
Ctrl+Down Arrow
|
|
Move to the end
of a text box.
|
Ctrl+End
|
|
Move to the
beginning of a text box.
|
Ctrl+Home
|
|
Move to the next
title or body text placeholder. If it is the last placeholder on a slide,
this will insert a new slide with the same slide layout as the original
slide.
|
Ctrl+Enter
|
|
Move to repeat
the last Find action.
|
Shift+F4
|
Move around in and work
on tables
|
To do this
|
Press
|
|
Move to the next
cell.
|
Tab
|
|
Move to the
preceding cell.
|
Shift+Tab
|
|
Move to the next
row.
|
Down Arrow
|
|
Move to the
preceding row.
|
Up Arrow
|
|
Insert a tab in
a cell.
|
Ctrl+Tab
|
|
Start a new
paragraph.
|
Enter
|
|
Add a new row at
the bottom of the table.
|
Tab in the
bottom right table cell.
|
Edit a linked or
embedded object
1. Press Tab OR Shift+Tab to select the
object that you want.
2. Press Shift+F10 for the shortcut menu.
3.
Use the Down Arrow until Worksheet Object is selected, press
Right Arrow to select Edit, and press Enter.
Format and align
characters and paragraphs
Change or resize the
font
Note You
must first select the text that you wish to change to use these keyboard
shortcuts.
|
To do this
|
Press
|
|
Open the Font
dialog box to change the font.
|
Ctrl+Shift+F
|
|
Increase the
font size.
|
Ctrl+Shift+>
|
|
Decrease the
font size.
|
Ctrl+Shift+<
|
Apply character formats
|
To do this
|
Press
|
|
Open the Font
dialog box to change the formatting of characters.
|
Ctrl+T
|
|
Change the case
of letters between sentence, lowercase, or uppercase.
|
Shift+F3
|
|
Apply bold
formatting.
|
Ctrl+B
|
|
Apply an
underline.
|
Ctrl+U
|
|
Apply italic
formatting.
|
Ctrl+I
|
|
Apply subscript
formatting (automatic spacing).
|
Ctrl+Equal Sign
|
|
Apply
superscript formatting (automatic spacing).
|
Ctrl+Shift+Plus
Sign
|
|
Remove manual
character formatting, such as subscript and superscript.
|
Ctrl+Spacebar
|
|
Insert a
hyperlink.
|
Ctrl+K
|
Copy text formats
|
To do this
|
Press
|
|
Copy formats.
|
Ctrl+Shift+C
|
|
Paste formats.
|
Ctrl+Shift+V
|
Align paragraphs
|
To do this
|
Press
|
|
Center a paragraph.
|
Ctrl+E
|
|
Justify a
paragraph.
|
Ctrl+J
|
|
Left align a
paragraph.
|
Ctrl+L
|
|
Right align a
paragraph.
|
Ctrl+R
|
Run a presentation
Slide show shortcuts
|
To do this
|
Press
|
|
Start a
presentation from the beginning.
|
F5
|
|
Perform the next
animation or advance to the next slide.
|
N, Enter, Page
Down, Right Arrow, Down Arrow, or Spacebar
|
|
Perform the
previous animation or return to the previous slide.
|
P, Page Up, Left
Arrow, Up Arrow, or Backspace
|
|
Go to slide number.
|
number+Enter
|
|
Display a blank
black slide, or return to the presentation from a blank black slide.
|
B or Period
|
|
Display a blank
white slide, or return to the presentation from a blank white slide.
|
W or Comma
|
|
Stop or restart
an automatic presentation.
|
S
|
|
End a presentation.
|
Esc or Hyphen
|
|
Erase on-screen
annotations.
|
E
|
|
Go to the next
slide, if the next slide is hidden.
|
H
|
|
Set new timings
while rehearsing.
|
T
|
|
Use original
timings while rehearsing.
|
O
|
|
Use mouse-click
to advance while rehearsing.
|
M
|
|
Re-record slide
narration and timing
|
R
|
|
Return to the
first slide.
|
Press and hold
Right and Left Mouse buttons for 2 seconds
|
|
Change the
pointer to a pen.
|
Ctrl+P
|
|
Change the
pointer to an arrow.
|
Ctrl+A
|
|
Change the
pointer to an eraser
|
Ctrl+E
|
|
Show or hide ink
markup
|
Ctrl+M
|
|
Hide the pointer
and navigation button immediately.
|
Ctrl+H
|
|
View the All
Slides dialog box
|
Ctrl+S
|
|
View the
computer task bar
|
Ctrl+T
|
|
Display the
shortcut menu.
|
Shift+F10
|
|
Go to the first
or next hyperlink on a slide.
|
Tab
|
|
Go to the last
or previous hyperlink on a slide.
|
Shift+Tab
|
|
Perform the
"mouse click" behavior of the selected hyperlink.
|
Enter while a
hyperlink is selected
|
Media shortcuts during presentation
|
To do this
|
Press
|
|
Stop media
playback
|
Alt+Q
|
|
Toggle between play
and pause
|
Alt+P
|
|
Go to the next
bookmark
|
Alt+End
|
|
Go to the
previous bookmark
|
Alt+Home
|
|
Increase the
sound volume
|
Alt+Up
|
|
Decrease the
sound volume
|
Alt+Down
|
|
Seek forward
|
Alt+Shift+Page
Down
|
|
Seek backward
|
Alt+Shift+Page
Up
|
|
Mute the sound
|
Alt+U
|
Tip You can
press F1 during your presentation to see a list of controls.
Browse Web presentations
|
To do this
|
Press
|
|
Move forward
through the hyperlinks in a Web presentation, the Address bar, and the Links
bar.
|
Tab
|
|
Move back
through the hyperlinks in a Web presentation, the Address bar, and the Links
bar.
|
Shift+Tab
|
|
Perform the
"mouse click" behavior of the selected hyperlink.
|
Enter
|
|
Go to the next
slide.
|
Spacebar
|
Use the Selection pane
feature
To launch the Selection pane, press Alt,
then H, then S, then L, and then P.
|
To do this
|
Press
|
|
Cycle the focus
through the different panes.
|
F6
|
|
Display the
context menu.
|
Shift+F10
|
|
Move the focus
to a single item or group.
|
Up Arrow or Down
Arrow
|
|
Move the focus
from an item in a group to its parent group.
|
Left Arrow
|
|
Move the focus
from a group to the first item in that group.
|
Right Arrow
|
|
Expand a focused
group and all its child groups.
|
* (on numeric
keypad only)
|
|
Expand a focused
group.
|
+ (on numeric
keypad only)
|
|
Collapse a
focused group.
|
- (on numeric
keypad only)
|
|
Move the focus
to an item and select it.
|
Shift+Up Arrow
or Shift+Down Arrow
|
|
Select a focused
item.
|
Spacebar or
Enter
|
|
Cancel selection
of a focused item.
|
Shift+Spacebar
or Shift+Enter
|
|
Move a selected
item forward.
|
Ctrl+Shift+F
|
|
Move a selected
item backward.
|
Ctrl+Shift+B
|
|
Show or hide a
focused item.
|
Ctrl+Shift+S
|
|
Rename a focused
item.
|
F2
|
|
Switch the
keyboard focus within the Selection pane between tree view and the Show All
and Hide All buttons.
|
Tab or Shift+Tab
|
|
Collapse all
groups.
Note The focus must be in the tree view of the Selection pane to use
this shortcut.
|
Alt+Shift+1
|
|
Expand all
groups.
|
Alt+Shift+9
|
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